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srs2012The following rules and guidelines apply to everyone involved in the SRS, and should be read by everyone before signing up for the competition.
For any enquiries not covered here, please try searching our Tumblr, especially the series of About posts.
What The Supernatural Rarepair Shipfest Is
Ships
Teams
Team Organisation
Main Rounds
Entries
Bonus Rounds
Scoring
Schedule
Behaviour Policy
Contact Us
The Supernatural Rarepair Shipfest 2012 – or, as it is more usually known, the SRS – is a new fanworks competition for underappreciated ships of the Supernatural fandom, accepting just about everything except Destiel, Wincest and Sabriel. It will run from November 2012 to February 2013.
SRS is designed as a friendly competition and as the inspiration for a lot of new fanworks, in whatever form participants wish to make them – writers, artists, musicians, cosplayers, vidders, fanmixers, creative bakers, arrangers of meaningful flowers, we’ll take anyone. Or, if creation isn’t your thing, you can sign up just to watch the entries roll in and vote on your favourites.
Everyone who wants to take part or vote in SRS must sign up during November. Everyone who signs up should be aware that this is not a serious competition about finding the best ship! We want SRS to be about having fun, making friends and creating cool things.
With that in mind, read on to learn more.
For the purposes of this competition, a character is “a unique canonical intelligent entity not corresponding to a real-world equivalent.” Different iterations of a character still count as that character, so girl!Dean or 2014!Dean or anyother!Dean will all be treated as Dean. However, demons and their hosts are considered separate characters, as are angels and their vessels.
Following from this, a ship is defined as a romantic and/or sexual relationship between two or more characters. A rarepair is any ship apart from Castiel/Dean, Dean/Sam or Gabriel/Sam, because these are, statistically, the three most common pairings in the fandom.
So, in summary, when we say rarepair, we mean the following:
Every person wishing to be involved in SRS 2012 in any way must signup to a team. Those wishing to vote for entries without producing anything themselves should sign up for Team Chuck, which will have as many members as wish to join.
All other teams are known as participant teams. They are limited to between three and five members, including a team leader who will be responsible for organising the team community and submitting entries. Each participant team is expected to produce one piece of work for each main round which is focussed on a rarepair. There are two forms of participant team: ship teams and monster of the week (MotW) teams.
Ship teams are focussed on a single rarepair, and their entry for every round must focus on it. Only one ship team can exist per rarepair. Ship teams are the standard form of team, and will be officially named by alphabetical first names separated by forward slashes e.g. Team Adam/Bobby, Team Anna/Bela/Charlie.
MotW teams can choose a different rarepair for each round if they wish, but are limited to rarepairs with no existing ship team. Multiple teams will be created if enough participants sign up to MotW teams. MotW teams act as a wildcard, for multishippers or shippers of very rare pairings, and will be named after various canonical monsters as chosen by pre-competition poll.
All people who sign up, regardless of team, will be able to vote on entries for the Main Rounds, and produce Bonus Round entries if they wish to do so.
The distribution of work and any temporary leaves of absence should be arranged within the team without the need to alert the mods. However, if any participants wish to leave the competition the mods should be informed. You should also contact the mods immediately if your team leader stops responding to the rest of the team for more than three days consecutively without prior warning.
During the competition, participants may transfer to any team with fewer than the maximum member count provided they first approve it with that team’s leader, and alert their present team leader and the mods. Participants who transfer teams after the first Main Round begins will not take any previously earned points with them.
Any team which, due to absent or transferred members, falls below the minimum member count after the Main Round One prompt is released will be allowed to continue if they wish to do so.
Teams may disband at any time if they wish, provided an effort has been made to contact all team members and the team is in favour after at least 72 hours of discussion. Disbanding teams should contact the mods, and arrange to move to new teams if they wish to do so. The team’s existing points will not be transferred.
Main Rounds are the main focus of the competition and the major system for receiving points. Each Main Round will be prompt-based, with the prompt being released three weeks before the deadline for entries. Every participant team is expected to produce a single entry for each Main Round based on their rarepair.
Main Round entries must be produced solely by members of the team, but within the team members can work collaboratively or individually. The creator of each entry should be kept anonymous to those outside the team until the de-anon post at the end of voting. Even if a potential entry is not chosen as the final team submission, we ask that you do not de-anon until this time.
Voting will open as soon as possible after the round deadline, and will last for two or three weeks. Voting is open to all those who signed up for the competition, regardless of team. When voting, you will be asked to consider how well the entry portrayed the ship in question and how well it suited the prompt given as well as its overall quality.
Main Round entries can be in any media or combination of no more than two media, but to ensure approximately equal effort, the following restrictions apply:
Within an entry, any images or videos containing text – for example, captions or speech bubbles – should be followed by a transcription of the text, which will count towards the wordcount.
For consistency, we will use http://www.wordcounter.net/ to calculate all word counts.
Bonus Rounds are optional and open to all who signed up, including Team Chuck members. They are intended to be a fun chance to score extra points. Bonus Rounds begin every two weeks and last until the opening of the next round.
Prompts will vary in form, but generally, the prompt for the bonus round will be a layout for more specific prompts given by participants. Some points will be earned for providing prompts, but more will be available for filling the prompts of other participants.
Unless otherwise specified, bonus round prompts need not be focussed on a rarepair; they can include invalid ships or gen works.
Bonus Round prompts receive 5 points per prompt up to a maximum limit specified on the round. Fills receive 15 points for the first three fills per prompt, 10 for the next three, and 5 for the three after that. Fills for prompts with nine or more previous fills will no longer receive points. In the case of differently formatted bonus rounds, the point allocation will be listed in the round description.
Main Round entries will automatically receive 75 participation points if they are submitted before the deadline. The top ten entries voted for will also receive placement points as follows:
Point penalties will be applied in the case of voting fraud (10 point penalty) and main round entries which violate the media limitations (10 point penalty per additional image, 5 point penalty per additional 50 words after a 50 word buffer to account for word count software errors).
Additional point penalties may be introduced at the mods' discretion.
The current SRS schedule is as follows:
Everyone who signs up for the SRS is subject to the following behaviour policy: don’t be a dick.
For general advice on this, we recommend Wikimedia’s essay on the topic, but for the purposes of this competition, please be aware that we will not tolerate hate towards any ships, characters, actors, Supernatural writers, teams, works, participants or mods. Having opinions is fine, but they should be communicated politely and with respect for the differing opinions of others.
If anyone involved in the competition is behaving unacceptably, please do not respond yourself, directly or otherwise. Instead, alert the mods via email to srsmods2012@gmail.com with the words BEHAVIOUR POLICY in the subject line.
Incidents will be dealt with at the mods’ discretion, and may result in a ban from the competition.
For participants, the first point of contact about the competition should be your team leader. However, anyone signed up for the competition is welcome to contact the mods directly if they have any questions or concerns. There are three ways to do this:
For any enquiries not covered here, please try searching our Tumblr, especially the series of About posts.
Contents
What The Supernatural Rarepair Shipfest Is
Ships
Teams
Team Organisation
Main Rounds
Entries
Bonus Rounds
Scoring
Schedule
Behaviour Policy
Contact Us
What The Supernatural Rarepair Shipfest Is
The Supernatural Rarepair Shipfest 2012 – or, as it is more usually known, the SRS – is a new fanworks competition for underappreciated ships of the Supernatural fandom, accepting just about everything except Destiel, Wincest and Sabriel. It will run from November 2012 to February 2013.
SRS is designed as a friendly competition and as the inspiration for a lot of new fanworks, in whatever form participants wish to make them – writers, artists, musicians, cosplayers, vidders, fanmixers, creative bakers, arrangers of meaningful flowers, we’ll take anyone. Or, if creation isn’t your thing, you can sign up just to watch the entries roll in and vote on your favourites.
Everyone who wants to take part or vote in SRS must sign up during November. Everyone who signs up should be aware that this is not a serious competition about finding the best ship! We want SRS to be about having fun, making friends and creating cool things.
With that in mind, read on to learn more.
Ships
For the purposes of this competition, a character is “a unique canonical intelligent entity not corresponding to a real-world equivalent.” Different iterations of a character still count as that character, so girl!Dean or 2014!Dean or anyother!Dean will all be treated as Dean. However, demons and their hosts are considered separate characters, as are angels and their vessels.
Following from this, a ship is defined as a romantic and/or sexual relationship between two or more characters. A rarepair is any ship apart from Castiel/Dean, Dean/Sam or Gabriel/Sam, because these are, statistically, the three most common pairings in the fandom.
So, in summary, when we say rarepair, we mean the following:
- No Destiel, Wincest or Sabriel.
- No selfcest.
- No object shipping.
- No RPF or actor shipping. (Including ‘The French Mistake’ characters.)
- No crossover ships.
- No original character ships.
- No platonic ships.
- Everything else is good to go.
Teams
Every person wishing to be involved in SRS 2012 in any way must signup to a team. Those wishing to vote for entries without producing anything themselves should sign up for Team Chuck, which will have as many members as wish to join.
All other teams are known as participant teams. They are limited to between three and five members, including a team leader who will be responsible for organising the team community and submitting entries. Each participant team is expected to produce one piece of work for each main round which is focussed on a rarepair. There are two forms of participant team: ship teams and monster of the week (MotW) teams.
Ship teams are focussed on a single rarepair, and their entry for every round must focus on it. Only one ship team can exist per rarepair. Ship teams are the standard form of team, and will be officially named by alphabetical first names separated by forward slashes e.g. Team Adam/Bobby, Team Anna/Bela/Charlie.
MotW teams can choose a different rarepair for each round if they wish, but are limited to rarepairs with no existing ship team. Multiple teams will be created if enough participants sign up to MotW teams. MotW teams act as a wildcard, for multishippers or shippers of very rare pairings, and will be named after various canonical monsters as chosen by pre-competition poll.
All people who sign up, regardless of team, will be able to vote on entries for the Main Rounds, and produce Bonus Round entries if they wish to do so.
Team Organisation
The distribution of work and any temporary leaves of absence should be arranged within the team without the need to alert the mods. However, if any participants wish to leave the competition the mods should be informed. You should also contact the mods immediately if your team leader stops responding to the rest of the team for more than three days consecutively without prior warning.
During the competition, participants may transfer to any team with fewer than the maximum member count provided they first approve it with that team’s leader, and alert their present team leader and the mods. Participants who transfer teams after the first Main Round begins will not take any previously earned points with them.
Any team which, due to absent or transferred members, falls below the minimum member count after the Main Round One prompt is released will be allowed to continue if they wish to do so.
Teams may disband at any time if they wish, provided an effort has been made to contact all team members and the team is in favour after at least 72 hours of discussion. Disbanding teams should contact the mods, and arrange to move to new teams if they wish to do so. The team’s existing points will not be transferred.
Main Rounds
Main Rounds are the main focus of the competition and the major system for receiving points. Each Main Round will be prompt-based, with the prompt being released three weeks before the deadline for entries. Every participant team is expected to produce a single entry for each Main Round based on their rarepair.
Main Round entries must be produced solely by members of the team, but within the team members can work collaboratively or individually. The creator of each entry should be kept anonymous to those outside the team until the de-anon post at the end of voting. Even if a potential entry is not chosen as the final team submission, we ask that you do not de-anon until this time.
Voting will open as soon as possible after the round deadline, and will last for two or three weeks. Voting is open to all those who signed up for the competition, regardless of team. When voting, you will be asked to consider how well the entry portrayed the ship in question and how well it suited the prompt given as well as its overall quality.
Entries
Main Round entries can be in any media or combination of no more than two media, but to ensure approximately equal effort, the following restrictions apply:
- Written entries must be between 1000 and 4000 words.
- Graphical entries may have no more than 10 images or panels.
- Combined written and graphical entries with more than 1000 words may contain no more than 4 images.
Within an entry, any images or videos containing text – for example, captions or speech bubbles – should be followed by a transcription of the text, which will count towards the wordcount.
For consistency, we will use http://www.wordcounter.net/ to calculate all word counts.
Bonus Rounds
Bonus Rounds are optional and open to all who signed up, including Team Chuck members. They are intended to be a fun chance to score extra points. Bonus Rounds begin every two weeks and last until the opening of the next round.
Prompts will vary in form, but generally, the prompt for the bonus round will be a layout for more specific prompts given by participants. Some points will be earned for providing prompts, but more will be available for filling the prompts of other participants.
Unless otherwise specified, bonus round prompts need not be focussed on a rarepair; they can include invalid ships or gen works.
Scoring
Bonus Round prompts receive 5 points per prompt up to a maximum limit specified on the round. Fills receive 15 points for the first three fills per prompt, 10 for the next three, and 5 for the three after that. Fills for prompts with nine or more previous fills will no longer receive points. In the case of differently formatted bonus rounds, the point allocation will be listed in the round description.
Main Round entries will automatically receive 75 participation points if they are submitted before the deadline. The top ten entries voted for will also receive placement points as follows:
- 600 points for first place
- 500 points for second place
- 400 points for third place
- 350 points for fourth place
- 300 points for fifth place
- 250 points for sixth place
- 200 points for seventh place
- 150 points for eighth place
- 100 points for ninth place
- 50 points for tenth place
Point penalties will be applied in the case of voting fraud (10 point penalty) and main round entries which violate the media limitations (10 point penalty per additional image, 5 point penalty per additional 50 words after a 50 word buffer to account for word count software errors).
Additional point penalties may be introduced at the mods' discretion.
Schedule
The current SRS schedule is as follows:
- November 3 2012: Signups open. Bonus Round 0 (BR0) opens.
- November 17 2012: Signups close. BR1 opens.
- November 24 2012: Main Round One (MR1) prompt.
- December 1 2012: BR2 opens.
- December 15 2012. MR1 deadline. MR2 prompt. BR3 opens.
- December 29 2012: BR4 opens.
- January 5 2013: MR1 voting closes. MR2 deadline. MR3 prompt.
- January 12 2012: BR5 opens.
- January 26 2012: MR2 voting closes. MR3 deadline. BR5 closes.
- February 9 2013: MR3 voting closes. Competition ends.
Behaviour Policy
Everyone who signs up for the SRS is subject to the following behaviour policy: don’t be a dick.
For general advice on this, we recommend Wikimedia’s essay on the topic, but for the purposes of this competition, please be aware that we will not tolerate hate towards any ships, characters, actors, Supernatural writers, teams, works, participants or mods. Having opinions is fine, but they should be communicated politely and with respect for the differing opinions of others.
If anyone involved in the competition is behaving unacceptably, please do not respond yourself, directly or otherwise. Instead, alert the mods via email to srsmods2012@gmail.com with the words BEHAVIOUR POLICY in the subject line.
Incidents will be dealt with at the mods’ discretion, and may result in a ban from the competition.
Contact Us
For participants, the first point of contact about the competition should be your team leader. However, anyone signed up for the competition is welcome to contact the mods directly if they have any questions or concerns. There are three ways to do this:
- Via an ask on our official Tumblr, which functions as an askblog for the competition.
- Via a comment on this or any other post on our official Dreamwidth.
- Via email to srs2012mods@gmail.com